Editor’s note: On February 22, President Biden announced changes to the Paycheck Protection Program which we cover in our short video below. We will be updating our content once the SBA releases guidance on these changes.
Sole proprietors and independent contractors are finding the PPP loan especially appealing because of the “owner compensation replacement” concept that can grant them full forgiveness, letting them use the funds however they want. Here’s how forgiveness works for self-employed individuals.
How sole proprietor PPP loans are calculated
Generally, the PPP loan amount that businesses qualify for is based on their average payroll expenses. However, since sole props and contractors usually don’t have payroll, their loan is based on 2019 net profit divided by 12, to get a monthly “average” net profit. This number times 2.5 equals your PPP loan amount. Which means your PPP loan is roughly ten weeks worth of net profit.
Your net profit should be what is found on your Schedule C (also referred to as Form 1040). Take 7 minutes to learn all you need to know about Form 1040 here.
Now, how do you get that amount forgiven, since you don’t have payroll to spend it on?
Owner compensation replacement
Instead of spending your funds on payroll, you can automatically get 2.5 month’s worth of net profit forgiven, without having to spend it on anything. This is called “Owner Compensation Replacement”—it makes things nice and simple.
The amount of Owner Compensation Replacement you’re eligible to claim for forgiveness is calculated by multiplying your reported net income in 2019 on your Schedule C by 2.5/12 (or 0.208). This is essentially your entire PPP loan, assuming your loan amount did not factor in additional payroll expenses.
If you are using an 8-week forgiveness period, you can claim 8 weeks’ worth of owner compensation replacement. The remaining PPP funds will need to be spent on utilities, rent, and mortgage interest expenses in order to be forgiven. (Check out a CPA’s guide on using an 8-week or 24-week period)
For self-emplyoed individuals that have multiple businesses with PPP loans, you are capped at $20,833 in owner compensation replacement across all loans obtained by all businesses. For example, if you receive $15,000 in owner compensation from one business, you will only be able to receive $5,833 compensation from all other businesses you have an ownership stake in.
Our 4 minute guide about Owner Compensation Replacement breaks down some common questions about using it, including if it’s compatible with PUA (spoiler alert—it’s not).
Applying for forgiveness
Self-employed individuals can use a simplified forgiveness application we call the ‘EZ Form’. This form applies to you as long as you don’t have employees on payroll. If you do have payroll expenses, then you can use the standard forgiveness application.
We expect the big lenders will set up their own online application process, so you may not need to fill out the SBA’s version of the form. Forgiveness applications are not being accepted or processed just yet.
Frequently asked questions
What’s the biggest loan I can get?
The PPP limits compensation to an annualized salary of $100,000. For sole proprietors or independent contractors with no employees, the maximum possible PPP loan is therefore $20,833, and the entire amount is automatically eligible for forgiveness as owner compensation replacement.
Do I need any documentation to prove my expenses for forgiveness?
You will need to prove your expenses for utilities, rent, and mortgage interest. However, for the owner compensation replacement, you just need to provide your 2019 or 2020 Schedule C to be able to claim the amount for forgiveness.
Keep in mind that your lender and the SBA have the right to request and audit your business’s financial documents and records, as outlined in your loan agreement. Continue with your ongoing bookkeeping and recordkeeping habits.
Good bookkeeping is essential if you have a PPP and helps you master your business. Bench’s monthly reports equip you with what you need for relief applications and beyond. Learn more about how we can help you stay informed on your business.
Can I get PPP expenses forgiven and deduct them from my taxes?
No. Generally, eligible expenses your business pays can be claimed as tax deductions. However, any expenses that you claim for forgiveness under the PPP will not be allowed to be claimed for a deduction. A forgivable PPP loan is already tax-free, so the IRS wants to prevent double-dipping (getting free money from the same source twice).
I wasn’t in business for all of 2019. Do I still need a Schedule C?
If you’re applying for a PPP loan in 2021, you can use your 2020 Schedule C. It does not need to be filed, but it must be reviewed and ready for submission.
Can I use the entire PPP loan to cover my payroll?
Yes, it’s possible that your entire PPP loan can be claimed as personal income replacement! This applies to PPP loans using a 24-week covered period.
I don’t have any other business expenses I can claim for forgiveness.
If you don’t have any eligible business expenses you can use the PPP funds for, the remaining balance of the loan will need to be repaid according to the PPP loan terms. At 1% interest for 5 years, it’s one of the best loan terms you can find, but there is no prepayment penalty if you wish to pay it all off early.
Can I get home office expenses forgiven?
Yes! As long as they fit within the categories of utilities, rent, and mortgage interest, home office expenses can be forgiven. You can review our article on Home Office Deductions and the PPP in just 3 minutes.
More COVID-19 resources
Need more information on PPP loans?
- Paycheck Protection Program (PPP) Loans Resource Hub for Small Business
- When Can I Submit My PPP Forgiveness Application? (2 minute read time)
- How to Appeal a PPP Loan Review (3 minute read time)
- How the PPP, EIDL, and PUA Work Together (9 minute read time)
Looking for other relief programs?
- The EIDL is Back: What You Need to Know (6 minute read time)
- The Top (Lesser Known) COVID-19 Small Business Relief Resources (5 minute read time)
- Unemployment Benefits and the CARES Act (4 minute read time)
- A Guide to SBA 7(a) Loans for Small Businesses (3 minute read time)
We’re an online bookkeeping service powered by real humans. With Bench, you get a dedicated bookkeeper and powerful reporting software for a crystal clear view of your financial health. All of our services are eligible expenses for PPP forgiveness, and we’ll even provide support in applying for the PPP (or getting that loan forgiven). Whatever happens next, we’re right there with you. Get started on a free trial today.