If you're in the HVAC industry, there are specific tax deductions and credits that may apply to your business. They can significantly reduce your tax liability and enhance your bottom line. These may include the energy-efficient commercial buildings tax deduction, credits for renewable energy, and deductions for business equipment.

To take advantage of these HVAC-specific deductions and credits, it is crucial to maintain accurate and up-to-date financial records. You may also need to provide documentation showing how your business meets the criteria for each tax incentive. This could involve audits or certifications to confirm energy efficiency, invoices to prove equipment purchases, and other relevant paperwork.

The process can be complex and time-consuming, so many HVAC businesses turn to bookkeeping professionals familiar with the industry for help. At Bench Accounting, we offer specialized bookkeeping services for the HVAC industry. We understand the unique financial challenges you face and can help you take advantage of all the tax savings available to you.

There are several bookkeeping practices you should follow for inventory management, particularly with HVAC parts and equipment, they include:

<ul><li>Maintaining a comprehensive inventory record: You should create an inventory asset account that tracks all your HVAC equipment. This record should include details like the purchase date, cost, lifespan, and depreciation of each item.</li><li>Regular inventory checks: Regularly check your inventory to ensure correct quantity and condition of equipment and parts. An accurate inventory will minimize losses due to theft, damage, or simple clerical errors.</li><li>Tracking costs: Keep a record of all associated costs such as purchase, shipping, taxes, etc. This will make determining the true cost of goods sold and pricing easier.</li><li>Using a good inventory management system: A good system can help you maintain accurate records, automate many of the tasks associated with inventory management and offer valuable insights on sales trends, profitability, etc. </li><li>Properly categorize inventory: Categorizing your inventory based on how quickly the items sell can help you prioritize your investments and maintain a healthy cash flow.</li></ul>

A professional bookkeeper has the expertise to help HVAC businesses manage seasonal cash flow fluctuations. They do this by implementing effective accounting strategies such as setting aside a percentage of your profits during the peak season, and creating a detailed financial forecast that factors in the ups and downs of your business. This allows businesses to better manage their expenses during off-peak periods, and ensures they are prepared for any unexpected costs. In addition, professional bookkeepers can analyze financial data to identify trends and provide insights that can help decision-making for better financial planning.

Nope! All bookkeeping is completed in-house.

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.