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The 5 Best Mileage Tracker Apps in 2020

By Bryce Warnes on December 2, 2019

When you track your miles during business travel, your tax savings increase in sync with your odometer.

But keeping records of that travel—consistently, accurately, and tidily—is often a hassle. Log books, gas receipts, parking stubs: Before you know it, your glove compartment becomes a filing cabinet.

Luckily, a host of car mileage tracker apps make it easy to keep tabs on your travels. Some free mileage trackers let you take a limited number of trips before you have to sign up for a premium package. Other mileage apps lack a free version, but offer a wealth of features at entry level.

Here are the five best mileage tracker apps for businesses in 2019. But first—how do you deduct business mileage, anyway?

How to deduct business mileage

If you’re self-employed, any time you leave your business location—even if that business location is your house—you can deduct your mileage. One condition: The trip has to be for work purposes.

Which miles count?

Meeting with clients, making a sales call, visiting the post office to send shipment to customers—these are all day-to-day examples of when you might apply the mileage tax deduction.

Keep in mind that the mileage you deduct has to be “ordinary and necessary.” If you drive 15 miles to pick up inventory from a vendor, and drive 15 miles back to your place of work, you can deduct 30 miles total.

But if you take a 10 mile detour on the way back so you can visit your favorite bubble tea shop, that extra mileage can’t be deducted. You can only deduct the 30 miles you travelled for business.

The self-employed standard mileage rate

You deduct mileage from your taxes using a standard per-mile rate. For the 2018 tax year, the rate was 54.5 cents per mile. For the 2019 tax year, it’s 58 cents. The standard rate is tied to inflation, so it will continue increasing each year.

For quick trips around town, this may not add up to much. But once you start tracking work trips—attending conferences, visiting far-flung clients or vendors—the standard mileage rate can take a significant chunk out of your tax obligation.

On top of that, food, lodging, and other expenses on the road are also deductible. To learn how your business trips can save you money on taxes, check out our article on deductible travel expenses.

The best mileage tracker apps

The best mileage tracker for your business will depend on your needs. Are you a rideshare driver? Do you have employees? Different apps cater to different needs. But here are the five best mileage tracker apps across the board.

MileIQ

Free version: Up to 40 trips per month

Full version: $5.99/month, or $59.99/year (paid annually)

Features:

  • Automatic mileage tracking: Once you flag certain routes, MileIQ will automatically detect them when you drive, classifying them as expenses.

  • Work hours: You can set work hours during which MileIQ’s automatic mileage tracking is active.

  • Integration with Freshbooks and Excel: If you use either of these apps to manage your expense tracking, MileIQ can export reports to them.

Drawbacks:

  • Only tracks miles: MileIQ doesn’t offer any accounting tools, like expense calculation. It just tracks how far you drive, and lets you classify the trip.

MileIQ

Overview:

The full version of MileIQ comes with every edition of Office 365 Premium. As one of the most popular mileage tracking apps out there, MileIQ gets the job done. When you tag trips as “business,” the app remembers the route, and assigns it the same tag in the future. That’s helpful if you often drive the same route for business—making sales calls, for instance—but not if you’re a rideshare driver with routes that always vary.

MileIQ doesn’t offer any accounting capabilities beyond counting and classifying mileage; you won’t be able to calculate your tax deduction on the fly.

Best for:

MileIQ is a solid choice if you drive for your business, but not for a ridesharing job. It’s also helpful if you have irregular hours, since you can set work hours in the app.

SherpaShare

Basic version: $5.99/month or $59.88/year (paid annually)

Full version: “Super Premium” starts at $10/month

Features:

  • Unlimited, automatic mileage tracking: As many trips as you can make per month, tracked automatically via GPS.

  • SmartShare analytics for rideshare drivers: Track hourly revenue and profit, chat with other drivers, see a heatmap of where other drivers are active, and get recommendations on where to go based on past drives.

Drawbacks:

  • No free version

SherpaShare

Overview:

SherpaShare stands out for features tailored to rideshare drivers. Its SmartDrive tools not only let you keep track of how much you’re earning, but collect information that can help you earn more: Its driver heatmap shows you where other drivers are operating, so you can plan your locations strategically.

However, there’s no free version of SherpaShare—so you’d better be sure you’re going to use it before signing up.

Best for:

If you’re a rideshare driver, you’ll find SherpaShare especially suited for your needs. If you’re not a rideshare driver, you’re better off trying out some of the other apps on the list that offer free versions.

TripLog

Free version: No automatic tracking, five vehicle limit

Full version: Basic plan is $2/month, Premium is $4/month. Enterprise pricing available by request.

Features:

  • Multiple vehicles and drivers on a single tracking system: Track company mileage easily.

  • Many ways to track mileage: Both manual and automatic, BlueTooth connection with vehicle, and compatibility with mileage tracking devices.

  • Photo capture for expenses: Employees can records receipts for expenses they incur on their trips.

  • Relatively low price point: The Basic and Premium plans are significantly cheaper than those offered by other apps.

Drawbacks:

  • Free version doesn’t include automatic tracking: You have to enter mileage manually with TripLog’s free version. That more or less defeats the purpose of having a mileage tracking app—and it won’t let you test out TripLog’s automatic tracking capabilities before you pay.

TripLog

Overview:

TripLog makes it easy to track all your employees’ mileage in one place—perfect for tracking company mileage. They even have the option of including extra expenses with photo capture, including gasoline or meals on the road. The app starts automatically when your vehicle starts moving, and you can activate an onscreen widget that counts your miles in real time.

Best for:

TripLog is your best mileage tracking option if you have multiple employees with multiple vehicles who need to track their mileage. The free version lacks automatic tracking, though—so if you don’t have employees, but you’d like to test drive a mileage tracker, TripLog may not be the best bet.

Hurdlr

Free version: Single user, no automatic tracking

Full version: $7.99/month or $58.99/year (paid annually)

Features:

  • Other expenses: Hurdlr is a full-fledged expense tracking app; mileage tracking is just one of its capabilities.

  • App integration: Hurdlr can connect to your Uber, Lyft, Uber Eats, AirBnB, and other work accounts to track your income and calculate your taxes on the fly.

  • Bank integration: Connect Hurdlr to your business checking account to track income and expenses.

Drawbacks:

  • Slow starting: Some users have reported takes up to one mile of travelling before automatic tracking starts—meaning you can’t track that first mile and deduct it from your taxes.

Hurdlr

Overview:

Where Hurdlr stands out is by integrating with rideshare and similar “gig economy” apps, and calculating your taxes on the fly. If you have to pay estimated quarterly taxes, this can be a blessing; on-the-fly calculations make it much easier to estimate in advance how much you owe the IRS.

Since Hurdlr offers other expense tracking capabilities, it could also potentially solve your expense tracking needs for good. If you’re just starting your business, or dipping your toes into expense tracking apps in general, Hurdlr might be the one stop shop you’re looking for.

Note that some users have found Hurdlr delays a bit before it begins automatically tracking, however. There is a chance your mileage reports may not be 100% complete. If that’s essential for your business, you may want to try a different app.

Best for:

Rideshare drivers and other “gig economy” workers, solopreneurs, and freelancers. Hurdlr also explicitly targets their app at real estate agents.

Everlance

Free version: Up to 30 trips per month

Premium version: $8/month or $60/year (paid annually)

Team version: Pricing available by request

Features:

  • Simple, clean interface: Users report that Everlance is simpler, more intuitive, and easier to use than other mileage tracking apps.

  • IRS forms: Everlance will automatically generate IRS forms itemizing your mileage deductions.

  • Photo expense tracking: Snap pictures of your receipts and upload them to the cloud.

Drawbacks:

  • Limited free version: Just 30 trips per month on the free version means Everlance’s free capabilities are minimal.

  • Automatic tracking troubles: Some reviewers have reported that Everlance sometimes fails to start automatically at the beginning of a trip. That could mean you have to keep an eye on the app to make sure it’s working. **

Everlance

Overview:

Everlance is easy to use, lets you track receipts, and automatically generates IRS forms you can use to file your taxes. That being said, reports from users about faulty automatic tracking could be cause for concern. You may want to try the app for free a few times to see whether you run into any issues before committing to the paid version.

Best for:

If you don’t track a huge amount of mileage for your business, and you just want a simple app that gets the job done, Everlance may be for you. Also, if your business is small, and you file your own taxes, automatic IRS form creation could save you work during tax season.

Keep in mind that Everlance has received some negative reviews about its automatic tracking capabilities. Before you start relying on it for your business, check out the newest reviews and developer updates, and take the free version for a spin.

Mileage is just one of the travel expenses that can reduce your tax obligation. Lodging, food, airfare, and other travel costs can also cut you a break. Learn more with our guide to business travel deductions.


Further reading: The Best Apps for Managing Receipts (2020)


This post is to be used for informational purposes only and does not constitute legal, business, or tax advice. Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Bench assumes no liability for actions taken in reliance upon the information contained herein.

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