While you might have to take on debt at times to scale your business, looming debt can squeeze the joy out of being an entrepreneur.
Here’s a step-by-step plan to help you reduce your business debt, so you can reclaim your sanity and start focusing on other important tasks.
Make a new business budget
Ignoring debt won’t make it go away. But in some cases, what feels like overwhelming debt is just disorganized income, or income you haven’t optimized towards paying off debt.
So, first things first: examine your current numbers and make a new small business budget.
Read our guide to small business budgeting
Identify your total debt (your bookkeeper can help with this)
Understand your current cash flow. How much income are you generating?
Download a budget template and map out the rest of your fiscal year
Determine how much cash you can allocate every month to paying off your debt
The goal of this exercise is to know exactly how much you owe, and decide how much cash you can allocate to paying off debt each month.
Pick a debt-reduction strategy
The best strategy to pay down business debt will depend on how much you owe, your current cash flow and, in many ways, your willpower.
Two common debt reduction strategies include:
1. The spartan strategy. Create an essentials-only spending plan and outline what you won’t spend money on until your debt is paid off. Hard to stick to if you’re more of a “spender” than a “saver.”
2. The percentage strategy. Dedicate X percent of your profit to paying off extra debt.
These strategies can be used for paying down all types of small business debt, but they’ll only be effective if you have your small business finances dialed in (that’s where the budget comes in handy).
Set a “get out of debt” timeline
With your budget and debt reduction strategy in place, you should be able to calculate when you’ll have paid off all of your debts (provided you stick to the plan, of course).
Plotting the end date, plus a few other “debt repayment goals” in your calendar, will keep you motivated and help you measure how well you’re doing with your loan repayments.
Here’s an example
Here’s what a simple debt repayment timeline would look like if you paid off $12,500 in debt over the course of three years.
The goal is to set a deadline for fully paying off your debt, and marking debt repayment targets on the calendar. It’ll help you see how well you’re doing over the course of time.
If you’re paying interest on your debt, make sure you factor that into your repayment timeline.
|Year 1 Debt||Year 2 Debt||Year 3 Debt|
|Debt at year end||$9,000||$4,500||$0|
If this is too simple for your needs, you might prefer a proper debt reduction spreadsheet.
Restructure your debt (if you can)
Restructuring your debt can sometimes reduce how much you owe. It’s worth giving any of the following methods a shot if they apply to your situation. When in doubt, ask your accountant for help on this front.
Look for loopholes in your loans
Go back and check the terms of your loan. Knowing your loan terms can help you use extra cash strategically when you’re paying off debt.
For example, what happens when you pay extra on your monthly loan repayment? Sometimes the surplus can be credited to a future payment, or it might be deducted from the capital (not great if cash flow is already tight).
Loopholes like these usually only apply to instalment loans and payments to vendors. Credit cards and lines of credit don’t have structures that make this advantageous.
Negotiate terms with vendors
Can you extend payment terms on any outstanding invoices? Alternatively, can you negotiate a bigger discount for early bird payment on new purchases?
Renegotiate the terms of your loans
If you’ve fallen behind on your payments, don’t be afraid to pick up the phone and negotiate the terms of your loan.
Sending loans to collections represents a huge loss for lenders; the last thing lenders want to do is send a collections agency after you. Explain your financial situation and ask your lender if they can be flexible with late fees, restructuring payments, and even renegotiating your interest rate. A hardship letter may also help to support your negotiation efforts with creditors.
Just be aware that renegotiating the terms of a loan is likely to ding your credit score, so it’s best to use this tactic when you’re not planning to apply for additional credit in the next year or so.
Further reading: How Do Business Credit Scores Work
Consolidate your debt
Debt consolidation is where you take out one large, preferably low-interest loan to pay off several smaller business loans. This can simplify your monthly finances, and generally carries a lower interest rate than other loans. Watch out, though: many of these require collateral or personal guarantees that might add up to uncomfortable risk.
Debt consolidation works well for businesses with multiple small business loans or lots of credit card debt, resulting in high interest or too many debt payments each month. To make sure you get the most out of this method, it’s best to seek the advice of your accountant or a financial advisor before consolidating debt. The key is to make sure this method doesn’t just free up maxed out lines of credit and get you in an even bigger hole.
Hire a debt restructuring firm
If restructuring your small business debt is too much to deal with on your own, consider working with a debt restructuring firm. For a fee, they will negotiate with collection agencies and creditors on your behalf in order to extend or change your existing credit agreements.
Reduce your spending
We’re getting into the bonus rounds now. Find ways to spend less and you’ll have more cash to reduce small business debt. Sounds painfully simple, right? It’s harder than it looks. Here are a few ways you can go about it.
Know your numbers inside out
Do you know the cost of your raw materials, supplies, labor, office supplies, rent, car lease, transport, marketing, and everything else you spend money on to run your business? Becoming a pro at reducing your spending starts with having a razor sharp understanding of how much you’re currently spending.
Automate your debt payments
Pay your debt first. Every time you receive a payment, immediately forward a percentage of the revenue to your lender. If you don’t have the time (or willpower) to do this manually every time you get paid, set up an automatic transfer from your bank account so you don’t feel tempted to keep the money in your account.
Re-examine your margins
If you attract customers with products or services that only yield low margins, you might benefit from eliminating these from your business. Maximizing the sale of products or services that yield high margins can help you cut spending on products that aren’t really generating revenue.
Sell, then lease
If you have a relatively new business vehicle or other large items in your business, selling them—then leasing them back from the original vendor—could help you cut down spending. Run the numbers to make sure this strategy makes sense in the long run before you make the switch.
Unleash your inner Scrooge, within reason. We have a bunch of ideas on how to reduce expenses in our Small Business Owner’s Guide to Cutting Costs. From small things like how to reduce your office clean bill, to big stuff like how to downsize your office.
Generate extra income
The more cash you have on hand, the faster you can kill your business debt and pay down any lingering loans. So obvious it hurts, right? Truth is, if generating extra revenue was that easy, businesses wouldn’t get into debt in the first place.
So, when you look at ways to generate additional income, prioritize the low-hanging fruit first—easy methods that bring in extra cash, fast.
Can you add an additional product or service to your current offering? Can you diversify your approach to marketing and appeal to other, untapped niche audiences?
Raise your prices
If you can maintain the same amount of sales, charging more for your products or services is a quick way to increase your income. Before you raises prices, tell your existing customers that prices are going up soon and ask them if they’d like to order anything before the change is in effect. Even this could result in a hefty bump in revenue.
Can you sell more to your existing clients? Can you offer any incentives or bundle your existing products or services to entice existing clients to buy more from you? A quick email with a flash sale, a limited offer, or subscriber-only deals, might be all it takes to increase revenue.
Check your inventory
If stagnant inventory is choking up your cash flow, see if you can adjust your purchasing habits or switch to suppliers that offer rights of return for unsold goods.
Work another job
Entrepreneur and founder of Exist App, Belle Beth Cooper, shared on Medium how an oversight in her estimated quarterly tax payments resulted in an unexpected $20,000 tax bill at the end of the financial year. She had to take on additional contract work to meet the payment schedule and pay off the debt.
Working a second job isn’t ideal when you’re probably already overworked running your primary business, but it is something to consider in the short-term when you need extra cash fast.
Sell off unused assets and inventory
Also known as “liquidating your assets,” look at the things you don’t need and sell them off. Put that unused desk on Craigslist, put office equipment up for auction, or find another business to buy a portion of your company you’re no longer passionate about? A warning on this method: do not sell anything you’ve put up for collateral on existing debt. That’s fraud and it has serious legal implications.
Dig deep. What else can you do to make quick financial gain? Can you lease out a portion of your office to another business? Could you save on rent by working remotely? One entrepreneur raised $28,000 in startup funds by renting out her bedroom—and her couch—on AirBnB. Get creative and generate additional revenue from your existing assets.
How Bench can help
Remember: it’s perfectly normal to feel overwhelmed when you’re struggling with small business debt. It’s a lot to think about, so start small. Pick your favorite 1-2 debt reduction ideas from this article and commit to a plan to make it happen.
To get a sense of your current financial standing, you need an up-to-date picture of your finances. And the only way to get accurate financial data, is through consistent bookkeeping.
With Bench, you get a dedicated bookkeeper to complete your monthly books and powerful reporting software for a crystal clear view of your finances. Having solid books allows you to easily track how you are progressing along your goal of reducing your business debt.
If you need help organizing your finances, get in touch with us. Bookkeeping isn’t for everyone, especially when you’re trying to stay on top of a growing business—but at Bench, bookkeeping is what we do best. Start getting organized for debt reduction.