The Online Seller’s Guide to Ecommerce Tax Deductions
Heads up: this article is only relevant for U.S. businesses.
While you can’t escape tax season, you can make it less painful by claiming all of the deductions you’re eligible for as an ecommerce entrepreneur.
To help, we compiled a list of ecommerce tax deductions that are commonly available to online sellers.
In order to claim these deductions when the next tax deadline rolls around, make a mental note of the deductions that apply to your business, and be sure to keep your receipts and tax records for each deductible business expense throughout the year.
Home office deduction
The IRS offers a home office tax deduction to businesses that are run out of the home. If you spend the bulk of your time working from home, your home office space will need to meet the following three criteria to qualify for the deduction:
- Your work area can only be used for business activities, which means personal use of your work area is not allowed
- You must use your home office as the principal place of business for your ecommerce business, as well as having a consistent schedule for performing your work
- You must spend the majority of your time working on your business and performing business tasks while in your home office
There should also be no other space where you can work (such as an external office or a coworking space or office, the cost of which you’re also deducting).
If you use the simplified option for claiming this deduction, you can deduct $5 per square foot of home used for business (up to a maximum of 300 square feet).
The IRS is known for carefully scrutinizing the home office deduction, so It’s a good idea to take pictures of your home office workspace and file the pictures with your other tax records and receipts each year. That way, should you ever be questioned by the IRS, you’ll be able to prove that your home office is only used for business purposes.
An ecommerce business can’t run without an internet connection, which means that your business’s internet bill is tax deductible. If your business shares the internet connection with the rest of your household, you’ll have to calculate and deduct the percentage of the cost that’s used to run your ecommerce business.
If you use your cell phone for your business customer service, doing interviews, talking to vendors, and other business purposes, you can deduct the cost for the portion of the bill that’s related to your ecommerce business.
Skype credit, VoIP costs
Similarly, if you use Skype, Google Voice, or another VoIP service to make business calls, and you purchase credit for the service, keep the receipts. If you use these services for business purposes, they qualify as a tax deduction.
If you run your business from a coworking space, confirm with your CPA or tax advisor that the costs associated with the space are eligible to be deducted as office costs. Similar to claiming the costs associated with a traditional office space, you may be eligible to deduct the cost of rent, utilities, supplies, and any equipment that you use in the coworking space.
Any costs you incur from shipping goods to customers can be deducted on your taxes. This includes expenses for postage, packing material, subscriptions for postage meters, envelopes, and delivery charges. Read our guide on how to reduce shipping costs to keep these expenses to a minimum.
Office supplies and packaging
As an ecommerce entrepreneur, you need to have your offices stocked at all times. Your customers are always buying so supplies for packaging, shipping, and operating the online business are tax deductible.
You can deduct expenses for office equipment, paper, boxes, tape, ink, markers, and all the other supplies your office needs to run efficiently.
Let’s say you use Gusto (formerly Zenpayroll) to get your payroll done, Bench to help out with your bookkeeping, Hootsuite for social media scheduling, and SEMrush as your preferred SEO tool, make sure you keep track of the cost of these services.
Provided that they’re used to run your business, the costs of these online services are tax deductible.
Plugins, apps, themes, and software
Similarly, that wordpress plugin you bought, the Shopify theme you used to upgrade your website, and the iPhone app you need to track your competitors, are deductible expenses as long as they are used to run your business.
Website domain and hosting
You need an online store to run a successful ecommerce business, so the cost of hosting your website, registering a domain, and paying for technical management to keep your site running smoothly are all tax deductible.
Business meals and entertainment
Fifty percent of all business meals and entertainment costs can be claimed as a tax deduction. However, business entertainment costs are a heavily scrutinized deduction. In order to prove that they are legitimate business expenses, you’ll need to record the following information for each expense:
- The amount and date the expense was made
- Where the expense was made (name of the restaurant, cafe, conference, etc)
- The purpose of the expense (why you met)
- The details of the people involved in the expense
You can record this info on the back of your receipts, or choose to keep track of it in your journal or online calendar.
Any premiums you pay for non-health related insurance coverage, like business insurance or rental insurance to cover your home office, will qualify for a tax deduction. This also includes liability insurance and workers’ compensation insurance costs.
Auto and travel expenses
Do you use your vehicle to mail off packages, meet clients, or conduct other business activities? There is a range of deductions you can claim for business use of a vehicle.
If you use the car exclusively for your business needs then you can claim the entire cost of operation. If you use your car for both business and personal reasons, you’ll have to calculate and deduct the percentage of the cost that you incurred for business purposes.
When claiming a deduction for business mileage you have two options:
- The standard deduction is $0.535 per mile in 2017 and $0.54 per mile in 2016,, which should be tracked throughout the year using a mileage journal or other mobile app.
- The actual costs of what you paid for gas, oil changes, and other vehicle-related expenses while using your car for the business.
Other expenses you incur while traveling, such as parking fees, conference tickets, transportation costs, cabs, tips and the like, can be classified as business travel expenses and be deducted on your tax return.
Rather than rely on a paper logbook to track your mileage, use a smartphone app like MileIQ.
Business interest and bank fees
If you use a credit card to pay for business expenses throughout the year, or take out a small business loan, any interest you pay is an eligible tax deduction. Additionally, any bank fees you incur while managing your business account are also tax deductible.
Working with independent contractors
If you hired an independent contractor to design your website, write web copy, or take images of your products, the cost of their services is a tax deduction. Make sure you collect 1099 forms from contractors before you start working together, and submit a copy to the IRS.
Keep in mind that the IRS is often on the lookout for business owners who try to get out of paying additional taxes by misclassifying employees as independent contractors.
If you’re unsure whether you’re working with an employee or independent contractor, read our guide: How to Classify Your Team — Employee vs Contractor.
It’s a good idea to have a business lawyer, a CPA, and a bookkeeper or online bookkeeping service on your team to help manage the financial and legal aspects of your ecommerce business. Fees for these and other professional service providers can be deducted on your tax return.
Accurately tracking your business expenses throughout the year isn’t a fun process. Thankfully, there’s an upside to all of this administrative legwork.
Understanding what you’re eligible to deduct, and maintaining the receipts and records associated with each expense, will help you claim as many tax deductions as possible and file a better return come tax time.
This post is to be used for informational purposes only and does not constitute legal, business, or tax advice. Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Bench assumes no liability for actions taken in reliance upon the information contained herein.